Assign tasks to your Proactive (high focus), Active (standard), and Inactive (low energy) windows.

Pick the three most important tasks for the day.

Don't be afraid to challenge "the way things are done" if there is a more efficient path to the result. How to Review like a Productivity Ninja

Briefly identify what might distract you today (e.g., specific emails, meetings, or procrastination).

If any small "clutter" task from your capture list can be done in under two minutes, do it now to clear the deck. Core Ninja Principles Applied

A ninja is never busy; they are prepared. Use this ritual at the start of your day to move from "Worker-Mode" into "Boss-Mode".